第1个回答 2024-08-22
1. Letter Head (Writer's Info): The heading of the letter typically includes the sender's name, company, address, and postal code. This section can be omitted if the letter is written on company-branded stationery.
2. Date: The date should be written in a specific format. For example:
- AE: Month/Day/Year (e.g., 09/October/2017)
- BE: Day/Month/Year (e.g., October/09/2017)
3. Inside Name & Address (Recipient's Info; Name in Full): Here, you should write the full name, title, company, address, and postal code of the person you are sending the letter to.
4. Salutation (Courtesy Title): Begin with a proper greeting.
- If you know the recipient's full name, use a title, such as "Dear Mr. Smith."
- For unknown recipients, use "Dear Sir/Madam."
- With very close friends, you can use their first name, like "Dear Tom."
5. Subject/Title/Heading: This section contains the title of the letter. It should not be a question and should generally consist of no more than nine words. It can be in all caps and bold or with the first letter of each word capitalized and underlined.
6. Body (Opening, Main Message, Closing): This is where the main content of the letter starts. Remember to follow the block style when typing.
7. Complimentary Close: This is similar to the "Sincerely" or "Best Wishes" in Chinese letters. It should correspond to the salutation. For example:
- "Dear Sir/Madam" -> "Yours Faithfully"
- "Dear Mr. Smith" -> "Yours Sincerely"
- "Dear John" -> "Yours Sincerely" or "Best Regards"
8. Signature (Three Essential Parts): The signature should include:
- Handwritten signature
- Printed name (for a printed letter, this can be the printed name)
- Title/Position (the sender's title or position)
9. Enclosure (Encl/Enc; to Remind the Reader): Use this section to remind the reader about attachments. For example:
- "Encs (4)" -> Indicates four attachments
- "Encs: Two letters of recommendation, One application form" -> Specifies two letters of recommendation and one application form attached
By following these guidelines, you can ensure that your English business letters are properly formatted and professional in appearance.